Your privacy is important to Emory University. This privacy statement provides information about the personal information that Emory collects, and the ways in which Emory uses that personal information.

This privacy policy governs your use of the software application, eP, for mobile devices that was created by Emory University. The Application is a smartphone based system that provides tools to manage study-related activities, such as specimen kit tracking, telemedicine consultations, and surveys.

What information does the Application obtain and how is it used?

If you are utilizing this Application to participate in a research study, your executed informed consent and HIPAA authorization will govern your participation.

The Application obtains the information you provide when you download and register the Application. Registration is required to participate in this research study.

When you register and use the Application, you provide your name, email address, mobile phone number, user name, password, and other information required to participate in the research study. You must maintain your user name and password to access the Application.

The research administrator may use the information you provide to contact you about important information and required notices.

Automatically Collected Information

The Application may collect certain information automatically, including, but not limited to the type of mobile device you use, your mobile device’s unique device ID, the IP address of your mobile device, your mobile operating system, and the type of mobile internet browser you use, and information about the way you use the application.

Do third parties see and/or have access to information obtained by the Application?

Only aggregated anonymized data is periodically transmitted to external services to help us improve the Application and our service. We will share your information with third parties only in the ways that are described in this privacy statement.

We may disclose User provided and Automatically Collected Information:

What are my opt-out rights?

You can stop all collection of information by the Application easily by uninstalling the Application. You may use the standard uninstall processes as may be available as part of your mobile device or via the mobile application marketplace or network. You can also request to opt-out of the research study via email, at

Data Retention Policy, Managing Your Information

We will retain User Provided Data for as long as you use the Application and for at least 3 years thereafter, as required by our sponsors. We will retain automatically collected information for up to 24 months and thereafter may store it in aggregate. If you’d like us to delete User Provided Data that you have provided via the Application, please contact us at and we will respond in a reasonable time. Please note that some or all of the User Provided Data may be required in order for the Application to function properly.

Securing your data

We are concerned about safeguarding the confidentiality of your information. We provide physical, electronic, and procedural safeguards to protect information we process and maintain. For example, we limit access to this information to authorized employees and contractors who need to know that information in order to operate, develop or improve our Application. Please be aware that, although we endeavor to provide reasonable security for information we process and maintain, no security system can prevent all potential security breaches.

Information relating to electronic communications entered into via this web-app will be protected by encryption technology. Data is securely stored on HIPAA compliant servers with Microsoft Azure. No data is stored directly on the personal device.


This Privacy Policy may be updated from time to time for any reason. We will notify you of any changes to our Privacy Policy by posting the new Privacy Policy here and informing you via email or text message. You are advised to consult this Privacy Policy regularly for any changes, as continued use is approval of all changes.

Your Consent

If you have any questions regarding privacy while using the Application, or have questions about our practices, please contact us via email at

Other websites

This Application contains links to other websites such as:,, HIPAA compliant application programming interface (API) is used to connect to SurveyGizmo for surveys and Zoom for telemedicine consultations.

Emory University is not responsible for the privacy policies or practices of any third party.